s.no architecture is a small boutique design studio based in Whitehorse, Yukon—and we’re growing! We're on the lookout for an Office Manager to help keep our creative engine running smoothly.
This role is part-time to full-time (flexible, depending on your magical mix of skills) and perfect for someone who’s equal parts organized and imaginative. Our office is fun, quirky, and design-oriented. We’re searching for a self-starter who thrives at multitasking and has a knack for making things run like clockwork.
We're especially looking for someone with the right personality to complement our team dynamic: someone who’s self-directed, strong-willed but flexible, takes direction well, can read the room, stays focused but isn’t afraid to joke around, and embraces creativity with a quick, curious mind. You’re organized enough to keep the wheels turning—but comfortable with a bit of chaos too. Innovative thinking and the ability to learn quickly are essential.
As with all small studios, flexibility is key—you might be coordinating meetings one minute and curating presentations the next. Bonus points if you have experience or are interested in design! We’re hoping to find someone who doesn’t just fill a role, but enhances the rhythm of our studio and helps the whole team succeed. If you're someone who spots inefficiencies and dreams up solutions before lunch, we want to hear from you. While we’re eager to add skilled individuals to our team, we’re committed to remaining a small, close-knit, and integrated design office. We are a safe space made up of custom individuals.
Main Responsibilities
This role is all about keeping things running smoothly behind the scenes. Here’s what you’ll be diving into:
- Own our project management software—create and maintain project templates, onboard new projects, handle invoicing, track and pay consultant bills, and keep everything tidy.
- Liaise with our bookkeeper and accountant to keep financials in order.
- Keep our pipeline and revenue forecasts up-to-date.
- Update and manage a calendar of important deadlines—think insurance renewals, accounting dates, and registration deadlines.
- Organize travel plans, training sessions, team lunches, and the occasional office celebration.
- Handle day-to-day operations like applying for business/vehicle insurance and renewing business/software licenses.
- Support the admin team with HR-related tasks--coordinate with our benefits provider, assist with payroll, and support staff with HR-related questions.
- Act as our informal IT department—help us troubleshoot when tech gets weird.
- Keep our office stocked and organized—order supplies, manage inventory, and make sure we never run out of coffee (or pens).
- Be our resident waste / recycling hero.
Bonus / The Dream
Depending on your skillset, it would be awesome if you could:
- Draft proposals and maintain templates in Adobe InDesign.
- Manage our website and social media accounts.
- Assist in putting together architectural contracts and change orders.
- Apply for various funding opportunities.
- Create Excel spreadsheets for everything from business cases to calculating coffee consumption.
- Produce renderings and design presentation materials.
- Use Adobe Creative Suite to prepare documents and presentations.
- Maintain Revit templates and standards.
- Keep our materials library up to date.
- Build colour boards for presentations and client meetings.
- Tackle small design tasks—like interior layouts or furniture plans.
What We’re Looking For
You don’t need to do everything—but here’s what helps:
- A diploma or certificate in office/business administration, or previous hands-on experience doing this kind of work.
- Strong Microsoft Excel and Word skills.
- A valid Class 5 driver’s license.
- Design education or experience
Perks & Benefits
- Competitive compensation depending on your skillset.
- Benefits plan (after 6 months).
- Flexible work schedule—depending on what mix of tasks you take on, this role can range from 24 to 40 hours per week. We’ll work with you to figure that out.
- Generous vacation time and paid sick days.
We are planning for this role to begin at the end of February 2026 and are starting our search now to find the perfect candidate!
To apply, please submit a cover letter and CV in PDF format to [email protected]. Only individuals selected for an interview will be contacted.