Full Time Permanent Administrative Assistant (TEER 3 NOC Code 13110 Administrative Assistant )

Full time permanent position available (40 hours per week)
Main Duties:

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities
• May supervise and train office staff in procedures and in use of current software

Employment requirements

• Completion of secondary school is required.
• Completion of a one-or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required
• Not required to be bilingual or multilingual to perform their duties.
• Willing to relocate a qualified applicant who meets all of our requirements.