Job Summary:
Reporting to the Executive Manager, this position provides administrative and research services to the Executive Elder and Elders/Youth Council in carrying out their responsibilities as outlined by Teslin Tlingit Council (TTC) Constitution.
Main Duties & Responsibilities:
1. Provides a wide range of secretarial and administrative support to the Executive Elder and initiates and provides the Elders/Youth Council with:
- maintaining an up-to-date list of TTC Elders/Youth
- providing administrative and secretarial support e.g., word processing correspondence, memorandums, documentation and reports from written and /or oral instruction the ability to write effective letters and reports on varied subjects and topics, as requested; develop action list for Elders council, from monthly meetings, do follow up of action list to TTC Executive and other bodies
- working within an annual budget
- coordinating and co-chairing meetings for the Elders/Youth Council
- establishing an agenda and background information packages prior to meetings
- taking and transcribing minutes
- setting up and maintaining a filing system
- maintaining calendar for Executive Elder and Elders/Youth Council
- arranging travel and processing travel claims
- arranging honorarium payments and tracking payments when required
- providing transportation to Elders with TTC vehicles to Elders Council meetings
2. Other related duties:
- writing proposals as required
- attending other Elder related meetings
- providing the lists of Elders assigned by Elders Council to sit on various committees
Education & Experience:
- minimum of 5 years of experience working in an office setting
- knowledge of the Tlingit Clan system and the TTC political structure
- good judgement in prioritizing matters, which need to be brought to the attention of the Executive Elder and/or the Elder’s Council
- knowledge of TTC history, culture, demographics, goals and aspirations
- ability to speak and understand Tlingit (desirable)
- ability to coordinate and facilitate meetings
- excellent oral communication skills and well-developed written skills
Conditions of Employment:
- Valid class 5 driver’s license
- Criminal record check
To submit your resume & cover letter and/or request more information and complete job description, please contact Michelle Fox, Recruitment & Staffing Officer via:
Phone: 867.390.2532 Ext 317
Email: [email protected]
Fax: 867-390-2176
Mail: TTC Workforce Development box 133 Teslin, YT Y0A 1B0
Please quote the job title in the subject line of your email, fax and/or cover letter