The Plumbineers Plumbing and Heating Yukon Inc. is seeking an Administrative Assistant to join our Whitehorse team.
We’re hoping to bring someone on board in the first quarter of 2026, but we’ll happily adjust for the right candidate who has the skills—and a sense of humor—to keep things flowing smoothly.
Follow our application instructions carefully - don’t let your resume get backed up!
Result Statement:
Join The Plumbineers as our next Professional Administrative Assistant, the glue (and maybe the duct tape) that keeps our day-to-day operations flowing smoothly. You’ll support our day-to-day operations and work closely with our Office Managers, so we’re looking for a reliable, self-motivated team player who loves organizing, communicating, and keeping everything flowing without a leak.
In this role, you’ll handle a variety of clerical duties, customer relations, and general support tasks. Consistent attendance, attention to detail, and the ability to meet deadlines are essential. We are committed to training the right candidate to take on office management responsibilities when needed, so a willingness to learn and grow is key.
Responsibilities:
Primary:
- Prepare and price work orders
- Audit GPS units to ensure billing accuracy and consistency
- Maintain accurate and timely records of receipts
- Communicate with Finance regarding outstanding items
- Review and enter employee timesheets
- Organize and schedule the Emergency Phone schedule
- Maintain the admin@ email inbox in coordination with the Office Manager
- Process client payments
- Print and file terminal reports at the end of each day
- Digitize documents and manage both online and physical filing systems
- Ensure proper maintenance and use of business systems, including Trackers, SOPs, and Forms
- Develop and manage social media content and online advertising
- Oversee office operations, including supplies and subscriptions
- Keep workspaces and common areas clean, organized, and clutter-free
Supporting Tasks:
- Schedule accommodations and appointments in coordination with the Office Manager
- Assist with responding to customer and public inquiries via email and telephone
- Assist in creating client invoices and estimates using QuickBooks
- Follow up on undeliverable invoices in QuickBooks
- Review bids and tenders for potential opportunities and report findings to the Office Manager
- Support the maintenance and updating of the Plumbers’ scheduling app
- Assist with project tracking and coordination for large projects, including parts orders
- Conduct regular audits of the scheduling app
- Communicate and share relevant information with staff to ensure smooth completion of daily tasks
Requirements:
- Hold a current Class 5 Drivers License
- 1+ years work experience in office setting
- Excellent English written and verbal communication skills
- The ability to lift objects 20+ lbs
- Be legally entitled to work in Canada/Have a valid work permit for 2+ years
A candidate with experience in scheduling, permitting, and/or QuickBooks would be considered an asset.
Hours and Compensation:
The Plumbineers offer competitive wages based on knowledge and experience. We provide all permanent full time employees with Extended Health Benefits, as well as an annual bonus, and additional wages for after hours phone.
Working hours: Monday to Friday, 7:30 am to 4:00 pm with a 30-minute lunch. There is flexibility to work until 4:30 pm with a 1-hour lunch if preferred. After 4:00pm: handling the emergency phone when required (cell service required)
Think you’d make a great addition to our team? Bring your cover letter and resume in person to the back entrance at 118B Galena Road. Only candidates selected for an interview will be contacted. No emails, please—we like to keep things old-school for now.