Office Assistant (NOC 1311)

Job Description:

  • Responsible for office bookkeeping, filing, administration, accounts receivable, and accounts payable.
  • Coordinate with suppliers and sales/service departments when needed to resolve invoices or accounts.

Job Requirements:

  • Bookkeeping experience
  • Strong organizational skills
  • Effective communications skills
  • Ability to learn/use a variety of online and in-house systems
    • LightSpeed - Point of Sale (service, ordering, inventory)
    • AccountEdge - Bookkeeping, accounts payable.
    • Online Systems - various ways of ordering from different vendors
    • Use of email/Wiki/messaging/Phone/ to communicate with staff and vendors for purpose of reconciling accounts.
  • Ability to improve procedures and workflow
  • Ability to generate monthly statements
  • Weekly attention to accounts receivable, and accounts payable.
  • Ability to find identify lost revenue in various accounts (i.e. return part not received by Apple Service)
  • Initial Training Requirements:
    • Complete basic POS (Lightspeed) training (in order to export sales data)
    • Complete basic GSX training (to be able to view invoices)


  • File invoices daily and weekly
  • Enter and file supplier invoices
  • Confirm supplier invoices when shipments received (coordinate with sales manager).
  • Organize, enter and file incoming mail.
  • Assist in bi-monthly payroll, remittence, paying monthly GST and corporate taxes.
  • Identify issues with customer and supplier invoices and coordinate with other staff to resolve or escalate.
  • Reconcile Visa and banking accounts
  • Ensure visa slips are filed
  • Ensure supplier invoices and all bills are filed.
  • Update and follow filing and bookkeeping procedures
  • Assist with basic sales when needed
  • Assist in preparing deposits.
  • Another language is an asset
Job Id: 
Administration and Clerical